PTO Forms and Governance

PTO Forms and Governance

  • Operational Forms
  • Governance Docs
If you handle any funds or would like to request PTO funds, this is the place for you.  Below are the PTO forms needed to request, record and reimburse funds.

Please note that FCAPTO is a non-profit organization and purchases made on behalf of the PTO may be tax-free.  To make a tax-free purchase, simply download and complete the Tax Exemption Certificate them present it to the vendor when purchasing.  Most vendors will have a way to enter the information into their payment system (although you may need to go to the service counter).

Texas Sales and Use Tax Exemption Certificate

FCAPTO Tax Exempt form to use at retailers when purchasing things for the PTO (we do not reimburse sales tax if you forget to use this form)

PTO Reimbursement Request

If you spent money on behalf of the PTO and need to request a check for reimbursement, complete this form and attach the original receipt.   Please complete one form for each check you are requesting.  Submit the form/receipt to the PTO Treasurer by 1) giving it to a PTO officer, 2) taking it to the Upper Office, or 3) emailing it to treasurer@fcapto.com.  The Treasurer will process Reimbursement Requests as quickly as possible and let you know when the check is ready for pickup or mail it to the address you provide.

It is a best practice to always keep a copy of receipts and forms for your records and backup purposes.

PTO Funding Request

Make a PTO funding request. This form is due on Tuesday before the monthly PTO Board of Directors meeting. Meeting dates are posted on on the calendar.

PTO Check Request

If you are spending money on behalf of the PTO and need to request a check in order to make payment, complete this form and attach an invoice or other documentation for the purchase. Please complete one form for each check you are requesting. Submit the form/invoice to the PTO Treasurer by 1) giving it to a PTO officer, 2) taking it to the Upper Office, or 3) emailing it to treasurer@fcapto.com.   The Treasurer will process Reimbursement Requests as quickly as possible and let you know when the check is ready for pickup or mail it to the address you provide.

It is a best practice to always keep a copy of receipts and forms for your records and backup purposes.

PTO Debit Card Record

If you are a PTO Officer and have spent money with a PTO debit card, please complete this form so that the treasurer can apply your debit transaction to the appropriate budget line item.  Please submit the form and receipt to the treasurer at treasurer@fcapto.com

It is a best practice to always keep a copy of receipts and forms for your records and backup purposes.

FCAPTO Bylaws

These are the standing rules governing the regulation of internal affairs for our non-profit organization.  This is the main document which governs how the PTO operates.

Non-Profit Status

As an officially recognized non-profit organization, our 501 (c) (3) Approval Letter is always made available to the public to confirm our 501c status.

Distribution of Funds

An important aspect of a non-profit organization is defining the Rules and Policies for the distribution of the PTO funds.